Speaker Reference Guide Print

Task Due Date
Accept speaker agreement April 21, 2017
Provide biography and headshot April 21, 2017
Make hotel reservations Before Aug. 1, 2017 at 5:00 p.m. Eastern Time (ET), or before the block sells out, whichever occurs first
Download event mobile app August 2017
Submit PowerPoint presentation Aug. 7, 2017
Submit hotel reimbursement Sept. 30, 2017

WorldatWork will provide you with one complimentary full event registration, which includes admission to event sessions, breakfasts, lunches and receptions. WorldatWork will automatically register you for the event once we receive your speaker agreement. You'll receive an email confirming your registration.

Make sure you add the sessions and events you plan to attend to your schedule. Visit the Build My Schedule webpage.

Your biography will appear on the event website and in the mobile app. Please confirm the accuracy of your biographical profile. Send your new or updated biography to Amanda Heisler by April 21, 2017.

Tips for creating a biography:

  • Limit it to 200 words.
  • Include your name, title, company name and description, length of time in your current role, responsibilities/expertise, how your experience relates to the presentation, your prior roles/credentials and your education.

Your headshot may be used on the event website or in marketing collateral for the event. Please send your professional head shot in a high resolution .jpg or .png format (minimum resolution: 300 dpi) by April 21, 2017.

You are responsible for making your hotel room reservations and initially paying for your lodging expenses. To obtain the discounted group rates, make your reservation no later than August 1, 2017, or before the block sells out, whichever occurs first.

Westin Chicago River North
Group rate: $245 Single/Double, plus tax

WorldatWork will reimburse up to two nights of lodging at the group rate in a designated event hotel if you're a practitioner, an academic or a nonprofit organization representative. Consultants and service providers are not eligible for lodging reimbursement. No other expenses will be reimbursed. To ensure the group rate, your hotel reservation must be confirmed by the reservation deadline of August 1, 2017.

To receive lodging reimbursement, you must complete and submit an expense reimbursement form (including the hotel bill) by September 30, 2017. Refer to your acceptance email to verify that you qualify to have your lodging reimbursed.

Speaker Badge
Files can be found here: https://goo.gl/Szuqk9. The images are in InDesign, so a designer would probably need to work with these if you don't have InDesign on your computer. An instructional guide on how to use the file is in the folder.

As reference, here's an example of the badge (fillable white space for session information, speakers, headshots, etc.): Speaker Badge Example

If needed, here are some popular Spotlight links to use for promotional purposes in the posts:
Main page: https://www.worldatwork.org/salescompspotlight/2017/
Registration page: https://www.worldatwork.org/salescompspotlight/2017/registration.jsp
Session page: https://www.worldatwork.org/salescompspotlight/2017/all-sessions.jsp

Spotlight on Sales Compensation Speaker Button  Download the official speaker button to promote your session.

Submit your presentation by Aug. 7, 2017.

    Presentation submission guidelines:
  • Submit your presentation in a PowerPoint format and keep the file size under 15 MB.
  • WorldatWork has prepared a PowerPoint template for your presentation that we encourage you to use. However, it is not a requirement.
  • Submission of your presentation grants WorldatWork the nonexclusive right and license to reproduce and distribute presentation materials as part of the event program. If you have proprietary material in your presentation that you do not want to be published, create two versions of your PowerPoint presentation. One version should exclude the proprietary information and can be distributed to event attendees. The other version should include all information and will only be used to present on-site. Bring this version with you on-site on a USB flash drive.
  • WorldatWork will convert your presentation (the version that excludes proprietary materials) into a PDF handout and will upload it to the event website and mobile app. Registered attendees will be able to view and/or print the session handout before the event, on-site and for several months after the event. Please note: no printed presentations or handouts will be provided on-site.
  • All submitted presentations will be preloaded on the event computer located in your session room. We strongly recommend that you bring a backup of your presentation on a USB flash drive.

WorldatWork will provide the audio/visual equipment listed below in each session room. If you need additional equipment, you must submit your requests to Amanda Heisler by August 7, 2017. All additional audio/visual requests are subject to approval. If you order additional equipment on-site, you'll be asked to provide a credit card for payment. Please note that your on-site requests may not be filled due to time constraints.

Standard audio/visual equipment provided by WorldatWork in all session rooms includes:

  • Screen
  • LCD data projector with VGA cable for PC laptop connections

Note: Speakers using a Mac will need to bring their own adapter cable to connect to the projector.

  • PC laptop, mouse and wireless remote control
  • Wi-Fi
  • Podium with microphone
  • Wireless lavaliere microphones if room size warrants
  • Sound (for videos)

All event session room locations will be listed in the event mobile app.

Sessions will be 60 minutes each. To avoid disrupting other sessions, you're expected to stay within your allocated time slot. You should arrive at the event venue at least 30 minutes before your session.

Due to the limited time of each session, please allow no more than five minutes to introduce yourself, your co-speakers and your backgrounds. The attendees are there to hear the content and key applications. Please also allow at least five minutes at the end of your session for questions. Be sure to direct attendees to complete the session survey that's located in the event mobile app.

WorldatWork does not allow outside vendors hired by speakers to record (audio or video) or photograph any sessions or events including, but not limited to, sessions selected via the call for proposals process, receptions, prize drawings, general sessions or activities in the Exhibit Hall or public areas. Only WorldatWork or an accredited news organization can record these sessions and activities.

Please note: WorldatWork may take photos and videos during the event for use in promotional campaigns or communications.

The event mobile app will be announced approximately three to four weeks prior to the event via email and on the event website. Install the free app on your smartphone to access the most up-to-date event information including schedules, session details, speaker biographies, attendee networking opportunities and much more.

Upon your arrival at the Westin Chicago River North, check in at the WorldatWork Check-In desk to receive your event name badge and program materials.

Check-In hours:
Monday, Aug. 21: 9:00 a.m. - 6:00 p.m.
Tuesday, Aug. 22: 7:30 a.m. - 5:00 p.m.
Wednesday, Aug. 23: 8:00 a.m. - 11:00 a.m.

View a complete event schedule.

Business or business casual dress is recommended for your speaking engagement. Please note, when presenting you may be using a wireless lavaliere mic, so avoid jewelry or garments that could interfere with the sound or make it difficult to wear the mic.

Amanda Heisler
Event Manager
Phone: 480-304-6890; Fax: 480-483-8352
Email: amanda.heisler@worldatwork.org